Hiawatha Bicycling Club meeting minutes
Directors Meeting 7:00 pm February 13, 2018
Location: Have Fun Biking
1321 E 66th
Street Suite 102
Richfield, MN 55423
present: Dan Robinson, Barry Cole, John Johnston III, Mark Kleczewski, and
Marty Rosenstein (phone)
absent: Jack Soltis, Theresa Ditter
Other club members
present: Leon Webster, John
Zeiss, Russ Lowthian
called to order at 7:08 pm
meeting minutes were approved.
Meetup and storage
were only expenses. Reserve fund
is doing well. The issue of moving
money between the TCF checking account and Reserve fund was discussed. It was decided to stay with the present
method of moving money back and forth as needed (3-4 times per year) rather
than transfer enough funds to permit a year of financial operation totally from
the checking account.
Discussion – Leon and John
Leon and John described the functions,
features, costs of Wild Apricot (WA), BR4HC, and ipage and their importance to
HBC and TDA cost centers. The
calendar which is now on BR4HC is being implemented in the WA website and when
this happens ipage will only be needed and paid for by TDA. One benefit is that only one login
password will be needed. Their was
discussion of improving the HBC webste for mobile devices and this improvement
is underway at WA.
After a discussion of the website functions
and operations the subject of website content was briefly discussed. It was agreed that content needed to be
changed and Marty and Russ agreed to meet to start working on improved content,
especially for facebook. Marty
attended a class where web site improvement was highlighted as being more
important than ads for improved site visitation. As part of this thrust, John J and Leon will work on getting
low-priced Googe certs.
Ride-Leader Awards: - All
Another item on agenda was a discussion of
ride leader awards. Many options
were discussed including asking ride leaders for their input at the ride leader
banquet (Dan), giving Damico gift certificates for $50 at the cost of $25 to
the club (Russ), going to Ascend to get jerseys in the absence of Palamasino
response (John Z). It was decided
that for 2016 and 2017 with the absence of jerseys, the award will be a $50
gift certificate for each year.
For 2018, the award will be a jersey. A decision on the requirements for a ride leader award
was postponed for a future meeting.
Membership Report: – Dan and John J
John described his analysis of the
membership demographics and trends over the years. We have 2 new members and
are currently at 203. Dan revealed
that our membership is probably higher than that number and might be more like
296. Haggith’s membership number
is based on assuming 2 per family membership. Dan and Leon will try to get more accurate membership
numbers from Wild Apricot.
Public Relations Report: Marty and Russ
Russ presented a
proposed $2k market plan. The plan
calls for $500 for Facebook, $200 for Group-on, $200 for Meetup, $150 for
Progressive ride program, and $950 for 2 ads. The current budget has ~$750 allotted for marketing. Marty and Russ will review their plan
but the consensus was that the budget might need to be increased. No decision was made.
Tour D’Amico (TDA): Dan
A discussion of
TDA followed. The two main focus
areas were the jerseys and TDA cost.
Dan had some discussion with TDA about getting better TDA jerseys. It is prohibitively expensive for the
club to work directly with the TDA designer to get better jerseys but Dan will
work with Damico personnel who were not aware that the design was not generally
popular. They appear open to
improving the jersey design. Russ
said that May 25 is the cutoff for ordering jerseys for TDA.
The main subject
was about reducing the price of TDA.
It was felt by many on the board that a price in excess of $50 was
prohibitive and affected attendance. Dan pointed out that Tour of Lake cost only $25 to which Russ
commented that Tour of Lakes does not try to make money. It appears that with a $13 fixed cost
and a sizeable profit last year there was room to reduce the TDA price and
perhaps get more riders. A special
board meeting will convene on Feb 20 at 7pm at HFB to establish a price for this year’s TDA.
There was no discussion of the volunteer
The next regular board
meeting will be held on March 6, 2018 at
7:00 pm at the Have Fun Biking
office in Richfield.
A special meeting
to decide on TDA price will be on Feb 20
at 7:00pm at HFB.
The meeting was
adjourned at 9:45 pm.
submitted by Barry Cole for Jack Soltis