HBC Board of
Directors
Meeting Minutes
September 11,
2014 @ 6:30 pm
Pearl Park
Recreation Center
414 E
Diamond Lake Road, Minneapolis, MN 55419
Phone (612)
370-4906
The meeting was called to order at 6:30 by President Leon
Webster. In attendance: Larry Narveson,
Bob Dean, Leon Webster, Greg Swanson, Mary Wiershem, and Pat Smith Welles.
The
agenda was distributed
The
agenda was approved
The minutes were distributed and amended as follows:
- o
Alan Wickman,
David Gepner, and a board member will recruit new board members
- o
Collette and
Wilbur will check the treasury books
- o
Ride Stats are
currently up on the web site
Ride
reporting issues have been resolved
Thank
you to John Z & Carol for all their hard work
The minutes were approved
Treasurers Report was distributed:
- o
TDA Expenses
total $9,461.22
- o
Receipts $13,069.47
Jerseys
$590.00
(still in a state of flux)
This
is ½ of what we received last year and $2,000 less than what we budgeted
Profits
down due to lack of rider participation
- o
Cost of
Advertising - we will have to talk with John Escritt about the costs for next
year
- o
Merchandise receipts
should be kept separate from TDA totals, as should membership dues
53
Jerseys were sold & we made about $10.00 per jersey
Sign
Printing is Expensive, but signs can be reused if we do the same routes
Financial Report
- o
Big Expense
$2,881 (DÁmico’s)
Food costs are $200.00 above what we paid at the end
of last year and we still have the annual meeting to cover.
Membership dues Cash $130.00
Membership dues PayPal 307.06
HBC Jerseys 50.00
TDA Jerseys Cash 630.00
TDA Jerseys PayPal 453.08
Vanguard Earnings 19.82
Total $1,589.96
TDA post ride lunch $2,881.00
(DÁmicos)
Storage Locker 61.00
Total $2,942.00
Net Change -$1,352.04
TCF $6,592.35
Pay
Pal 1,233.67
Vanguard 19,353.39
Cash on Hand 36.00
Total $27,215.41
Net
Change -$1,352.04
Budget – Shift from a Calendar year to a fiscal year –
November to November
- o
The Audit
Committee can look into this and we will put it on hold until after the annual
meeting
- o
Income generated
from Movie, Membership, and sales of TDA jerseys
Treasurer’s Report was approved
Membership Report
- o
We currently have
203 members (error last month)
- o
We removed 5
members
- o
We added 8 new
members
- o
Total of 206 members.
Membership Report was approved
Operating Calendar was distributed and amended as
follows:
- o
Deleted October’s
“Conduct dry run of Annual Meeting and Membership Dinner”
- o
Moved the “Budget
Adopted” from October to December
- o
The annual
meeting will be added to the agenda for next month’s meeting
- o
Leon will not be
at the board meeting in October
- o
The church for
the annual meeting is paid for
- o
We will ask John
Hardy about a projector for the meeting
- o
We will send an
email to all members in lieu of a postcard as a reminder of the annual meeting
This
change has to go before the members at the Annual Meeting
Operating Calendar was approved
Old Business
- o
Alan Wichman and
David Gepner agreed to be on the nominating committee, plus a board member
Mary
Wierchem will be the board member on the committee
- o
Bylaws say we
need a contract when providing volunteers to other organizations, i.e. St. Paul
Classic
Change
to: Any organization using members should be approved by the board
New Business
Leon
will be the MC and facilitate the program
Alan
and Rita are the Hospitality Committee, arranging for plates, etc.
Bob
and Wilbur will take care of the food
- o
Donations - We will
donate a total of $2,000 as follows:
3
Rivers Park District $500.00
MN
Bike Alliance 500.00
Midtown
Greenway Coalition 500.00
MN
High School Cycling League 500.00 (Gary - Quality Bike Parts)
The next
meeting will be held October 9th at the Pearl Park Recreation Center.
Motion to adjourn was made at 8:25 pm.
Respectfully submitted,
Pat Smith Welles