Hiawatha Bicycling Club News

Oct. 9, 2014 Board Mtg Minutes

Fri, 25 Dec 2015 19:15:58 GMT

HBC Board of Directors

Meeting Minutes

October 9^th, 2014 @ 6:30 pm

Pearl Park Recreation Center

414 E Diamond Lake Road, Minneapolis, MN 55419

Phone (612) 370-4906

The meeting was called to order at 6:30 by Vice-President Paul Huntington. In attendance: Paul Huntington, Larry Narveson, Bob Dean, Greg Swanson, Mary Wiershem, and Pat Smith Welles.

The minutes were distributed and amended as follows:

o Correction - Our TDA net profits were less than the $2,000.00 we had budgeted, not more.
o There was a question about whether Greg should write checks about the donations we are planning.

We will table this until Leon returns

The minutes were approved

Financial Report was distributed:

o Income

Membership dues Cash $35.00

Membership dues PayPal 23.97

Vanguard Earnings (Loss) -35.62

Total $23.35

o Expenses

Annual Meeting Rent $125.00

September Birthday Cake 33.00

Storage Locker 61.00

Total $219.00

Net Change $195.65

o Assets as of 9/30/14:

TCF $6,408.35

Pay Pal 1,257.64

Vanguard 19,317.77

Cash on Hand 36.00

Total $27,019.76

Net Change -$195.65

Treasurer’s Report was approved

Membership Report

o We had 206 members
o We removed 4 members
o We have no new members
o We currently have a total of 202 members.

Membership Report was approved

Operating Calendar was distributed and amended as follows:

o We will have a Ride Leader meeting in November on the 15^th or the 27^th starting at 8:00 AM

This meeting offers the opportunity to recap the riding season

o Larry will bring snacks for the November board meeting

Operating Calendar was approved

New Business

o Paying for Smart Cycling - Will the club reimburse riders for taking the class

Only those members in good standing for a year or more

Approved for now, but will re-evaluate with the number of participants

o Board meetings will continue to be on the 2^nd Thursday of each month
o Marcy has a volunteer opportunity for Saturday, October 10^th at One Ten Cycles

Breast Cancer Awareness Ride

o Question arose about authorizing John Hardy to purchase 200 Smart Cycling Quick Guide or Rules of the Road

Table until the next meeting – we need to know more

Paul will talk to John.

The next meeting will be held November 11^th at the Pearl Park Recreation Center. Larry will bring snacks.

Motion to adjourn was made at 7:40 pm.

Respectfully submitted,

Pat Smith Welles

Sept. 11 2014 board meeting Minutes

Fri, 25 Dec 2015 18:34:41 GMT

HBC Board of Directors

Meeting Minutes

September 11, 2014 @ 6:30 pm

Pearl Park Recreation Center

414 E Diamond Lake Road, Minneapolis, MN 55419

Phone (612) 370-4906

The meeting was called to order at 6:30 by President Leon Webster. In attendance: Larry Narveson, Bob Dean, Leon Webster, Greg Swanson, Mary Wiershem, and Pat Smith Welles.

The agenda was distributed

The agenda was approved

The minutes were distributed and amended as follows:

o Alan Wickman, David Gepner, and a board member will recruit new board members
o Collette and Wilbur will check the treasury books
o Ride Stats are currently up on the web site

Ride reporting issues have been resolved

Thank you to John Z & Carol for all their hard work

The minutes were approved

Treasurers Report was distributed:

o TDA Expenses total $9,461.22
o Receipts $13,069.47

Jerseys $590.00 (still in a state of flux)

o Net Profit $3,018.25

This is ½ of what we received last year and $2,000 less than what we budgeted

Profits down due to lack of rider participation

o Cost of Advertising - we will have to talk with John Escritt about the costs for next year
o Merchandise receipts should be kept separate from TDA totals, as should membership dues

53 Jerseys were sold & we made about $10.00 per jersey

Sign Printing is Expensive, but signs can be reused if we do the same routes

Financial Report

o Big Expense $2,881 (DÁmico’s)

Food costs are $200.00 above what we paid at the end of last year and we still have the annual meeting to cover.

o Income

Membership dues Cash $130.00

Membership dues PayPal 307.06

HBC Jerseys 50.00

TDA Jerseys Cash 630.00

TDA Jerseys PayPal 453.08

Vanguard Earnings 19.82

Total $1,589.96

o Expenses

TDA post ride lunch $2,881.00 (DÁmicos)

Storage Locker 61.00

Total $2,942.00

Net Change -$1,352.04

o Assets as of 8/31/14:

TCF $6,592.35

Pay Pal 1,233.67

Vanguard 19,353.39

Cash on Hand 36.00

Total $27,215.41

Net Change -$1,352.04

Budget – Shift from a Calendar year to a fiscal year – November to November

o The Audit Committee can look into this and we will put it on hold until after the annual meeting
o Income generated from Movie, Membership, and sales of TDA jerseys

Treasurer’s Report was approved

Membership Report

o We currently have 203 members (error last month)
o We removed 5 members
o We added 8 new members
o Total of 206 members.

Membership Report was approved

Operating Calendar was distributed and amended as follows:

o Deleted October’s “Conduct dry run of Annual Meeting and Membership Dinner”
o Moved the “Budget Adopted” from October to December
o The annual meeting will be added to the agenda for next month’s meeting
o Leon will not be at the board meeting in October
o The church for the annual meeting is paid for
o We will ask John Hardy about a projector for the meeting
o We will send an email to all members in lieu of a postcard as a reminder of the annual meeting

This change has to go before the members at the Annual Meeting

Operating Calendar was approved

Old Business

o Alan Wichman and David Gepner agreed to be on the nominating committee, plus a board member

Mary Wierchem will be the board member on the committee

o Bylaws say we need a contract when providing volunteers to other organizations, i.e. St. Paul Classic

Change to: Any organization using members should be approved by the board

New Business

o Annual Meeting

Leon will be the MC and facilitate the program

Alan and Rita are the Hospitality Committee, arranging for plates, etc.

Bob and Wilbur will take care of the food

o Donations - We will donate a total of $2,000 as follows:

3 Rivers Park District $500.00

MN Bike Alliance 500.00

Midtown Greenway Coalition 500.00

MN High School Cycling League 500.00 (Gary - Quality Bike Parts)

The next meeting will be held October 9^th at the Pearl Park Recreation Center.

Motion to adjourn was made at 8:25 pm.

Respectfully submitted,

Pat Smith Welles