Hiawatha Bicycling Club News

April board meeting minutes

Fri, 15 Jun 2018 20:20:05 GMT

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting 7:30 pm April 17, 2018

Location: Noodles

1732 E. 66^th Street

Richfield, MN 55423

Board members present: Dan Robinson, Barry Cole, Jack Soltis, Marty Rosenstein, Mark Kleczewski, Theresa Ditter, and John Johnston III (via phone).

Club menbers present: Leon Webster

Board members absent: none

Meeting was called to order at 7:30 pm

The March meeting minutes were approved.

Treasurer’s Report: Mark
Discussion regarding a 2018 budget was resumed after being deferred by Dan during the December 2017 board meeting. Due to some higher than expected expenses, the 2018 budget is projected to be about $534 in the red. Expenses are expected to be about $3150 higher than 2017. The costs related to Web hosting (Wild Apricot increase to $972), and PO box rental ($478 higher than 2017) were the largest spending increases over 2017. The projected Income from the revised participant pricing for this years TDA is unknown. So this years TDA revenue (and expenses) were assumed to be the same as 2017. The budget was passed with the elimination of ride leader jerseys (for 2018). Ride leader Jerseys would have cost about $1850 ($59.50 each times 31 RL) for 2018. However, certificates for ride leader awards for 2018 and the delinquent awards from 2016 & 2017 will be included(see Ride Leader Awards below). $500 will be drawn from the reserve funds to cover the projected year loss and balance the budget. Marty made a motion to approve the budget, which was seconded by John. The measure carried and a 2018 budget was finally approved.

New Ambassador program: Leon
Leon put forth the idea of a club “Ambassador” program where a HBC ride leader along with other club members could participate in (non-club) organized rides such as “Tour de Cure” or ALS ride. Riders would be encouraged to wear HBC or Tour D’Amico jerseys for the event. This would give visibility to the club. An HBC ride leader must post and handle other ride responsibilities such as sign in for ride member mileage credit. Riders would receive (HBC) ride credit but would be individually responsible for their own event signup and all fees for the ride. Riders would not be covered by HBC insurance and the club has no responsibility for the quality or endorsement of the event. The club ride leader coordinator (Leon) would have to approve the ride event before it could be scheduled (added) as a HBC ride. A motion was made and the board vote passed this proposal.

Ride leader jersey & awards: Leon & Dan
Dan had deferred the action to Leon to obtain a jersey decision from the ride leaders (see meeting minutes from March). Leon indicated that it was a board decision and not up to ride leaders to decide on a ride leader jersey and/or award jersey. Dan pointed out to the board that he would not allow any spending beyond the budget. No ride leader jerseys will be provided for 2018 because of cost. After further board discussion it was decided that ride leaders that qualify for the Etoile du Nord award for 2018 will receive a certificate in the amount of $50 in place of a jersey. Suggestions for the certificate included a $50 gift card from Target (Theresa), or $50 cash (John J). The board decided to award $50 D’Amico gift cards. This follows the decision made at the March 6 board meeting where $50 D’Amico gift cards would be given to ride leaders who qualified in 2017 and 2016 in lieu of the Palamasino (vendor) jerseys that were never delivered.

Vice-President’s Report: Barry
Nothing to report.

Marketing and Public Relations Report: Marty
A redone HBC web site has been launched with an updated look designed to attract new members. Increased emphases on the Tour D’Amico and an improved calendar have been incorporated. Look for the addition of a newsletter in the near future.
Club ride jersey options were unveiled at the spring banquet. Popular vote favored the colorful yellow material. Marty presented three ordering options that were variations of member cost, club up front costs, and total jerseys sold. After much debate, a motion was passed to sell the first forty (40) jerseys to members at $42 each with the club subsidizing $10 of the vendor price. Marty agreed that the subsidies can be taken from another area in the clubs approved marketing budget allowance, so the net effect on the overall budget is zero. Ordering information will be sent out to all members in an E-mail and payment at the time of ordering will be required.
Discussion about “Ease into Social Riding”, a joint program between One Ten Cycle and HBC for a class and cycling training rides, continued from last month. Dan indicated that the club would incur an additional $289 in insurance cost unless run by LCI instructors. No decision was reached.

Membership Report: John
No report.

Tour D’Amico (TDA) Report: Dan
TDA planning continues. There will be an emphasis toward improving signing and route identification for the upcoming ride. As of April 16, twenty-eight (28) riders had registered and sixteen (16) TDA Jersey ordered. It was believed that 50 to 75% of the volunteer positions have been filled. Additional volunteers are still needed. The club is still in need of a TDA director for next year (2019).

New Business:

none

The next board meeting will be held on Monday May 7, 2018 at 7:00 pm at the Have Fun Biking office in Richfield.

The meeting was adjourned at 9:40 pm.

HBC Website Has New Look

Tue, 22 May 2018 01:23:18 GMT

The Hiawatha Bicycling Club has “re-skinned” its website. Lizards shed their skin regularly to allow for proper growth. HBC needed to re-skin its site as the Club has grown and technology has changed dramatically in the last few years.

Re-skinning is simply about changing the way our website is presented. It’s a bit like having a makeover! Our ride leaders and our commitment to social riding lie beneath the site and has remained the same.

We re-skinned for a few reasons. First, we wanted a more pleasing website experience by changing the color and fonts to make it easier to read and and we also simplified navigating the site. We have also added more content including a News Blog and FAQ’s (Frequently Asked Questions).

So, please explore the site and checkout the new content. For members, to login click the little person icon in the top righthand corner.

For those who use their cellphone to access the web, the re-skinning was needed to provide you with more friendly mobile access. If you click the 3 bar icon at the top left of the mobile page on your phone, you will get the website menu. If you click the arrow to the left, you can sign-in. The biggest benefit is that you can see the Ride Schedule from your phone’s browser by simple bringing up the mobile website and you do not need to scroll to find it.

If you see anything you would like added or changed to the site, please email the HBC Board and we will look into it. mailto:board@hbcmail.org

Marty – Web Content Master

Membership Update

Mon, 21 May 2018 03:22:20 GMT

Spring has finally sprung and Hiawatha Bicycling Club are members are out on the trails enjoying the budding leaves and flowers as well as the scents they provide along the way.

During the month of April our membership increased by 14 members to 217 members and we look forward to increasing membership this summer. The majority of our new members hear about us from friends, so make sure to share your fun adventures with everyone. Other sources are through the flyers we distributed at the bike shops around town, meetup and other marketing efforts.

Also, members please continue to do your outstanding job of welcoming new members on rides and making them feel part of the club on their first ride.

Look at our new Join/Renew page on the website for the top 10 reasons to join and top 10 benefits you receive as a member.

https://hiawathabike.org/Member-Benefits

Regards,

Haggith - Membership Chair

ALS Ambassador Ride - Hiawatha at Its Best

Sun, 20 May 2018 16:19:08 GMT

Yesterday was a magnificent day for the Hiawatha Bicycling Club where we demonstrated what a social riding club is all about at the annual "ALS Bike Trek MN". http://www2.mda.org/site/TR?pg=entry&fr_id=24442

Rita, who is one of our active riders, lost her brother Mark in 2007
to ALS (Amyotrophic lateral sclerosis, also known as Lou Gehrig's disease, which is a disease which causes the death of neurons controlling voluntary muscles.) Rita, to fight back against this horrible disease, sent out a request to club members to sponsor her on this fund-raising ride. Not only did she get financial support from members, she was joined by 19 other club members who also made their own commitments and joined her on the ride. The group rode together and finished off the ride with lunch at a New England themed pub in the middle of Scott County.

This was Hiawatha’s first “Ambassador” ride where club members get mileage credit for riding a charitable or a special community event. Ambassador rides are new this year to HBC and were championed by Leon who is the club’s Ride Leader Administrator. Leon worked on the proposal for Ambassador rides and it was fully supported by the Hiawatha Board of Directors.

Club members, let’s keep up this community participation! If you are a ride leader and riding a community event post it on our ride schedule. If you are not a ride leader but would like to have Hiawatha participate at an event, talk it up with your favorite ride leaders to see who would lead the event.

Club Jersey Update – Very Successful Initial Order

Fri, 18 May 2018 20:23:21 GMT

Club members ordered 51 of the new Club jerseys and vests at the discounted price. The Board approved a $10 subsidiary for all of these jersey’s so no one will need to pay extra. The jerseys should be here the middle of July and we will provide an update when the ship date is finalized.

For those of you who are new to the Hiawatha, or, will have jersey envy when you see the new jersey on rides, there is an option to buy the jersey this year. The Club will open an online store where you can buy your jersey directly from our supplier, Ascend Sportswear. Check the Gear tab on the Hiawatha website and you will be able to order jerseys or vests directly from Ascend and have them sent to your home. The store will be open the month of July.

How about a big around of applause to Betty, Bev and Carmen who worked on the Jersey Committee to create an exciting design and coordinate the order process.

Ambassador Rides - Earn Credit for non HBC Rides

Tue, 24 Apr 2018 12:33:02 GMT

The Twin Cities and Minnesota offer a vast array of organized bike rides. If you want to participate in these events and add credit to your Hiawatha Bicycling Club, check out our new Ambassador rides program. If you are an HBC ride leader, you can lead one of these rides. If you are not a ride leader, see if you can get one of the ride leaders to organize a ride with you. The possibilities are almost endless: "Tour de Cure”, the ALS ride, the MS 150, the Red Ribbon Ride,Tour of Lakes, Itasca Tour, Door County Century, Tour De Pepin, or Jesse James Ride! Check out the details at Ambassador Rides

March board meeting minutes

Thu, 19 Apr 2018 18:53:34 GMT

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting 7:00 pm March 6, 2018

Location: Have Fun Biking

1321 E 66^th Street Suite 102

Richfield, MN 55423

Board members present (5): Dan Robinson, Barry Cole, John Johnston III, Mark Kleczewski, and Marty Rosenstein

Board members absent (2): Jack Soltis, Theresa Ditter

Meeting was called to order at 7:04 pm

The Feburary meeting minutes were approved. It was noted that the $950 in advertising expense was not itemized.

Feb 20 Special Board Meeting Update

Since there were no meeting minutes from the special TDA pricing meeting of Feb 20, it is included here. On Feb 20 the board approved TDA pricing: $30 for all until July 18 when the price is $45 for all. Riders under 18 are free.

Treasurer’s Report - Mark

Mark commented on the difficulty of distinguishing club and TDA revenue sources. Mark suggested that one approach is for TDA to have a separate treasurer. Mark will contact Greg S to discuss this possibility. The amount of $5k was moved from the reserve fund to TCF checking account. The major expense for the month was ~$1k for LAB insurance.

Jersey Decision - All

The members discussed the results of the ride leader breakfast. The board confirmed the vote at the ride leader breakfast that the Etoile du Nord award for the 2016 and 2017 will be a gift certificate in the amount of $50 in lieu of the Palamasino jerseys that were never delivered. After that the members discussed the future of jersey options for the club being aware that there is a TDA jersey, a potential club jersey, and possibly an Etoile du Nord jersey. Fully aware that 3 jersey awards are excessive and that this is a complex subject, the board agreed to revisit this in April. Dan will contact Leon in his capacity as head ride leader to get his view.

Marketing Report – Marty

John Z, Leon, and Marty continue working to improve the content of the website.

Club Jersey

Marty shared with the club the email from the club jersey team members (Betty, Carmen, Bev) which asked for 1) permission to move forward with the full process including picking a vendor, working with graphic artist, sending a member survey, ordering jerseys and 2) approval to spend $400-$600 if necessary for a graphic artist. Because there was a wide range of views, each board member in turn presented their view of the process and their opinion on the degree of jersey committee autonomy that was appropriate. The board voted 4-1 to go ahead with the effort described in the memo but required biweekly reporting by the jersey committee. Dan will inform Betty of this decision.

Ease into Social Riding

Marty described his effort to initiate a program in conjunction with 110 Cycle to provide a class and 3 training rides before TDA that would bring new riders into TDA who were unfamiliar with social/group riding. The board members were generally supportive but had questions including whether 110 Cycle or HBC owned this activity. The consensus was for Marty to do more in developing this program while Dan investigated the #1 issue, insurance.

Membership Report – John J III

John noted that the club added 4 new members raising the total HBC membership to 208. The board unanimously approved making Harold Harum as a life member. He was a club founder but was no longer riding and so was dropped from the membership role.

Led by John J, the board also discussed other options such as making all founding members life members and making all riders over some age life members. Since the demographics and definition of these categories was not well defined, any other decision was tabled for the April meeting. John J will try to identify the members included in these categories.

TDA

Dan showed the new TDA jersey design to the board. It was the result of Dan working with Amy and designers at D’Amico’s. Dan and Greg S sought the boards opinion before Russ has it made by Palamasino. Three of many observations were 1) that “Hiawatha Bicycling Club” should replace the web address 2) Tour D’Amico and HBC were in a small dark font and hard to see, 3) it might be nice to have July 4 independence day captured on the jersey.

Other business

Dan received a request from the YWCA for volunteers for a triathalon. It was agreed that it was appropriate to put that on the facebook site and club email.

There was a discussion of the $550 marketing expense. It was not clear to any of the board the exact details of how it was spent but it was felt that these were for ads for TDA and the club in the Bike/Hike Guides, possibly for both Minnesota and Iowa. A number noted that they have never seen this guide in stores and wonder if it was the best marketing method for the club. Mark will contact Russ and get details on this expense, how the guide is marketed, and what is the readership. Also expresssed was the need for greater board involvement in the use of the marketing budget. This will be revisited in the April meeting.

Marty raised the issue of additional errors and omissions insurance for the board. Dan commented that it is offered by the LAB but it is very expensive. John commented that his personal insurance covered him to the same level as LAB. There was no conclusion and this may be revisited in April.

Next Meetings:

The next board meeting is April 17, 2018 at HFB at 7:00 pm. This will be shortly after the ride leader meeting on April 14 and the volunteer banquet on April 15.

The meeting was adjourned at 9:06 pm. Submitted by Barry Cole for Jack Soltis

February board meeting minutes

Fri, 16 Mar 2018 21:24:37 GMT

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting 7:00 pm February 13, 2018

Location: Have Fun Biking

1321 E 66^th Street Suite 102

Richfield, MN 55423

Board members present: Dan Robinson, Barry Cole, John Johnston III, Mark Kleczewski, and Marty Rosenstein (phone)

Board members absent: Jack Soltis, Theresa Ditter

Other club members present: Leon Webster, John Zeiss, Russ Lowthian

Meeting was called to order at 7:08 pm

The January meeting minutes were approved.

Treasurer’s Report:

Meetup and storage were only expenses. Reserve fund is doing well. The issue of moving money between the TCF checking account and Reserve fund was discussed. It was decided to stay with the present method of moving money back and forth as needed (3-4 times per year) rather than transfer enough funds to permit a year of financial operation totally from the checking account.

Vice-President’s Report: Barry

Nothing to report.

Web-Site Discussion – Leon and John

Leon and John described the functions, features, costs of Wild Apricot (WA), BR4HC, and ipage and their importance to HBC and TDA cost centers. The calendar which is now on BR4HC is being implemented in the WA website and when this happens ipage will only be needed and paid for by TDA. One benefit is that only one login password will be needed. Their was discussion of improving the HBC webste for mobile devices and this improvement is underway at WA.

After a discussion of the website functions and operations the subject of website content was briefly discussed. It was agreed that content needed to be changed and Marty and Russ agreed to meet to start working on improved content, especially for facebook. Marty attended a class where web site improvement was highlighted as being more important than ads for improved site visitation. As part of this thrust, John J and Leon will work on getting low-priced Googe certs.

Ride-Leader Awards: - All

Another item on agenda was a discussion of ride leader awards. Many options were discussed including asking ride leaders for their input at the ride leader banquet (Dan), giving Damico gift certificates for $50 at the cost of $25 to the club (Russ), going to Ascend to get jerseys in the absence of Palamasino response (John Z). It was decided that for 2016 and 2017 with the absence of jerseys, the award will be a $50 gift certificate for each year. For 2018, the award will be a jersey. A decision on the requirements for a ride leader award was postponed for a future meeting.

Membership Report: – Dan and John J

John described his analysis of the membership demographics and trends over the years. We have 2 new members and are currently at 203. Dan revealed that our membership is probably higher than that number and might be more like 296. Haggith’s membership number is based on assuming 2 per family membership. Dan and Leon will try to get more accurate membership numbers from Wild Apricot.

Marketing and Public Relations Report: Marty and Russ

Russ presented a proposed $2k market plan. The plan calls for $500 for Facebook, $200 for Group-on, $200 for Meetup, $150 for Progressive ride program, and $950 for 2 ads. The current budget has ~$750 allotted for marketing. Marty and Russ will review their plan but the consensus was that the budget might need to be increased. No decision was made.

Tour D’Amico (TDA): Dan

A discussion of TDA followed. The two main focus areas were the jerseys and TDA cost. Dan had some discussion with TDA about getting better TDA jerseys. It is prohibitively expensive for the club to work directly with the TDA designer to get better jerseys but Dan will work with Damico personnel who were not aware that the design was not generally popular. They appear open to improving the jersey design. Russ said that May 25 is the cutoff for ordering jerseys for TDA.

The main subject was about reducing the price of TDA. It was felt by many on the board that a price in excess of $50 was prohibitive and affected attendance. Dan pointed out that Tour of Lake cost only $25 to which Russ commented that Tour of Lakes does not try to make money. It appears that with a $13 fixed cost and a sizeable profit last year there was room to reduce the TDA price and perhaps get more riders. A special board meeting will convene on Feb 20 at 7pm at HFB to establish a price for this year’s TDA.

Volunteer Banquet:

There was no discussion of the volunteer banquet venue.

New Business:

None

Next Meetings:

The next regular board meeting will be held on March 6, 2018 at 7:00 pm at the Have Fun Biking office in Richfield.

A special meeting to decide on TDA price will be on Feb 20 at 7:00pm at HFB.

The meeting was adjourned at 9:45 pm.

Respectively submitted by Barry Cole for Jack Soltis

January board meeting minutes

Fri, 16 Mar 2018 21:22:51 GMT

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting 7:00 pm January 16, 2018

Location: Have Fun Biking

1321 E 66^th Street Suite 102

Richfield, MN 55423

Board members present: Dan Robinson, Barry Cole, Jack Soltis, Marty Rosenstein, and John Johnston III .

Board members absent: Mark Kleczewski , Theresa Ditter

Other club members present: Greg Swanson

Meeting was called to order at 7:01 pm

The December meeting minutes were approved.

Dates for three Smart Cycling events have been identified. Details are not yet known.

Treasurer’s Report:

No treasures report this month. Club riders insurance is due and the 2018 rider rate is approximatly $4.54 per member. This is separate from TDA rider insuance which will be billed and paid later in the season.

Vice-President’s Report: Barry

Nothing to report.

Marketing and Public Relations Report: Marty

Marty will be working to revamp the HBC website with a priority to include promotion of the TDA. There was discussion about developing a master E-mail list for marketing. Currently there are multiple lists kept by several individuals.

Membership Report: Dan

January club membership stands at 202. No change since last month.

Tour D’Amico (TDA) Report: Greg

Planning for the 2018 TDA is under way. The next TDA meeting is scheduled for Feburary 1. Due to construction at the D’Amicos in Edina, the restaurant will not be used as a rest stop this year. This will necessitate a change in the long and medium routes. This year the planning team is also considering a new “super short route” of about 15 to 20 miles. It would include one rest/food stop. The super short route is being added to attract casual riders and familes. The TDA website could be up and running as soon as next month to accept registrations.

Volunteer Banquet : Dan

The Volunteer Banquet is set for Sunday April 15 from 4-7 pm at De Gudio’s, 425 7th Street West, St Paul. It will be an Italian menu with vegetarian/gluten free offerings. The room is large enough for two 60” TVs to show HBC season slides with music. There have been problems with the clubs current jersey vendor Norberto. There were questions as to if the ride leader vests would be available in time for the banquet awards as Norberto has been unresponsive. An alternate vendor may be needed. There was discussion about the type of ride leader award. Should the club continue with jerseys or perhaps move toward another award. Suggestions included socks, pants, bike pump, or cash. Ride leaders and club members who volunteered last ride season will be contacted with an invitation to the banquet. However, anyone (including non-members) can attend the banquet for $25. The budget has been set at $2000 for the event. Weather permitting; there may be a ride before the banquet at 1:00 or 2:00 as the restaurant opens at 4 pm.

New Business: Dan

Dan will be sending out a (E-mail) letter about upcoming events with Minnesota Ski Club (MSC). MSC has monthly news letters and offers group ski trips during the winter season.

The next board meeting will be held on Feburary 13, 2018 at 7:00 pm at the Have Fun Biking office in Richfield.

The meeting was adjourned at 8:30 pm.

Respectively submitted by Jack Soltis

December Board Meeting

Wed, 17 Jan 2018 22:44:30 GMT

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting 7:00 pm December 12, 2017

Location: Have Fun Biking

1321 E 66^th Street Suite 102

Richfield, MN 55423

Board members present: Dan Robinson, Barry Cole, Jack Soltis, Mark Kleczewski, Marty Rosenstein, John Johnston III and Theresa Ditter.

Board members absent: none

Meeting was called to order at 6:58 pm

The November meeting minutes were approved.

Dan recommended that the 2018 requirements and budget for the Star of the North ride leader jerseys and Magic Moccasin tee shirts be discussed and finalized during the ride leader breakfast next month. Leon Webster is the rideleader breakfest coordinator. Dan will followup with Leon.

Treasurer’s Report: Mark

The 990 non-profit form has been submitted. Approval of the 2017-2018 ride year budget was deferred until the January board meeting.

Vice-President’s Report: Barry

Barry was contacted by a potential speaker for the 2018 Smart Cycling program. He will pass this information onto Robin. The dates and locations for the 2018 Smart Cycling events are not yet available.

Marketing and Public Relations Report: Marty

The December 2 marketing meeting notes are attached to these December meeting minutes (at the bottom). Marty indicated that he was working with Leon to make the ride leader requirements available on the clubs web site for all to view. Marty will also work with Leon to include “Meetup.com” awareness training to all ride leaders this spring.

Membership Report: Dan

December club membership stands at 202. Two members less than the previous month.

TDA Report: Dan

No Tour D’Amico (TDA) report this month.

Volunteer Banquet – Dan

Dan recommended that the 2018 spring volunteer banquet be upgraded to a nicer venue than previous years. Perhaps to include live music and a silent auction. The budget was set at $2000. A motion was made to increase the 2018 banquet budget to $2000 and was passed by the board. The annual membership (November 2018) meeting budget was also increased to $1000.

The next board meeting will be held on January 16, 2018 at 7:00 pm at the Have Fun Biking office in Richfield.

The meeting was adjourned at 9:25 pm.

November Board Meeting

Sat, 06 Jan 2018 16:24:59 GMT

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting 6:30 pm November 14, 2017

Location: Have Fun Biking

1321 E 66^th Street Suite 102

Richfield, MN 55423

Board members present: Dan Robinson, Barry Cole, Jack Soltis, Mark Kleczewski, Marty Rosenstein and Theresa Ditter.

Board members absent: John Johnston III

Other Club member present: Jim Luoma(out going president), Bruce Allyn(out going treasurer)

Meeting was called to order at 6:52pm

Frist order of business was to fill board positions. Board officers for the 2017-2018 year are:

President – Dan Robinson

Vice President – Barry Cole

Secretary – Jack Soltis

Treasurer – Mark Kleczewski

Marketing and PR – Marty Rosenstein

Board TDA representative - Theresa Ditter

Minutes of the annual meeting (November 5, 2017) were approved with minor corrections of a date and name.

Treasurer’s Report: Bruce Allyn

Year end summary – a cash transfer from the Vanguard account into the operational account will be needed in the very near future to cover several large expenses at the beginning of the year. Estimate was two to three thousand dollars. A large expense for web hosting (three year period) is coming due in 2018. Two unpaided expenses, 2017 PO Box and 2017 Ride leader jerseys, will be carried over into 2018 causing two entries for each in 2018.

There was discussion about the need to have a better break down of TDA (Tour D’Amico) expenses. The possiblity of a dedicated TDA treasurer (or assistant treasurer) to specifically measure and track TDA expenses was suggested.

Vice-President’s Report:

No report.

Marketing and Public Relations Report:

Marty indicated that he would work with club department chairs (TDA, Membership, and Ride leader) to develop and publish more information about these club functions. This would enable members to better understand what takes place in these areas in hope to attract more volunteers to help out.

Membership Report:

No report.

TDA Report:

A 2018 TDA director is needed. The club is still searching for a member to step forward. This is a very important position and needs to be filled as soon as possible.

Unfinished Business:

The 2018 calendar was reviewed. A 2018 Ride Leader department head is needed.

New Business:

The board received a thank-you card and note from Edie Kalweit for a gift card granted to her for years of supplying Birthday Bash (personally decorated) cakes. First Fridays of the month would not be the same without Edie’s passion for the clubs tradition to celebrate members birthdays with a cake.

The club thanks you Edie for all you do.

The next board meeting will be held on December 12, 2017 at 7:00pm at the Have Fun Biking office in Richfield.

The meeting was adjourned at 8:15pm.

Annual Board Meeting minutes - November 5, 2017

Sun, 05 Nov 2017 15:27:52 GMT

Hiawatha Bicycling Club Annual Meeting

November 5, 2017

Minutes:

A quorum was confirmed and President Jim Luoma called the meeting to order at 4:40pm. 49 members were in attendance.

Bruce Allyn motioned to approve the minutes from the 2016 annual meeting and Larry Narveson seconded the motion. Minutes were approved.

Alan Wichman, representing the nominating committee identified the four candidates who make up the slate to serve a 2 year term:

Marty Rosenstein, Theresa Ditter, John Johnston, III and Mark Kleczewski. John was not present.

Jim outlined how one becomes eligible to become a board member.

Barry Cole, Jack Soltis and Dan Robinson will continue their terms until November 2018.

Jim Luoma, Bruce Allyn, Danette Vasilopoulis and Bev Sorensen completed their terms and were thanked for their service.

There were no nominations from the floor. Bev Sorensen motioned to accept the slate of nominees to the Board. ________________seconded the motion. Most voted in favor but for 1 dissenting vote. The motion carried.

Haggith Nadav reviewed the membership report statistics. Member counted increased by 2 for the year. 55 joined over the year and 53 dropped their membership. 31% of new members sited word of mouth and 16% sited Meet Up. There are 1, 183 people on Meet Up and 263 on Google Groups.

Smart Cycling was a success again this past Winter with a program about Major Taylor. Another program featured Linn Bruce and Pillsbury school kids and at another program John Mertens from Dakota County presented. Ideas for future programs should be directed to Robin Katz at rous56@aol.com. Robin was thanked for her diligence in finding and pulling together great programs.

Bruce Allyn reviewed the financials of the club. Financial gain for the year ended 10/31/17 was $2,300. Can Financial Highlights be attached?

TDA was down 50 riders. Weather is a factor and most costs are fixed in advance. Operating costs still exceed membership dues revenue by $2,200. Fiscal year end Net Operating Margin was $2,525.

There were no known outstanding bills at year end. John Zeiss noted the missing Ride Leader Vests, which have not yet arrived. Nor has HBC been billed for them.

The Board reviewed past charitable gifts as they related to current revenue stream and assets and decided to reduce charitable contributions from $3,000 in 2016 to $1,500 in 2017.

Jack researched the charities to whom donations have been made in past years and the one with highest overhead was eliminated.

Three Rivers Park Trails System, Free Bikes for Kids (pay mechanics to fix donated bikes) and Bike Alliance of MN were the charities chosen to receive donations.

Bruce reported $1,280 of extraordinary income due to a change in investments. Bonds, inversely related to changes in interest rates had resulted in flat to negative returns on the bond fund held. After researching, Bruce exchanged to Vanguard Balanced Fund.

Greg Swanson asked why we reduced charitable contributions from $2,000 to $1,500 when we had gains.

Bruce responded we weren’t aware of extraordinary gains at the time the board decided to reduce charitable donations. The Board spent 2 meetings discussing donations. Haggith said we should accept the Board’s decision to reduce contributions.

Wilbur: since 1999 inception of TDA they have had concerns of what happens to HBC if we lose TDA.

Leon: If we wanted to run lean due to loss of TDA what expenses would we need to cover? Insurance, IT, are fixed costs. Volunteer Banquet could be forgone. How much is enough discussion ensued with comments by Leon, Wilbur, Bob, Jim, Haggith and Alan.

Dan said they didn’t know gain or loss of Vanguard and he would like to see the audit. Wilbur referenced the Audit that he and Collette prepared and Leon affirmed it is audit committee’s responsibility to audit and report, not to decide.

Leon or Wilber reported 2.5x annual fixed operating expenses is sufficient for reserves.

Russ reported on marketing and requested team members. Marty volunteered for the Marketing Team and asked for the optimal number of HBC members. Goal is about 300.

Last 2 years we have gained about 50 members and lost a comparable amount. Net gain for FYE 2017 was +2. Haggith said we could absorb 100 more members.

Dan reported on Insurance LAB 2017.

Overall cost was $952.20 which should cover medical and liability after personal deductible of $500.

Non-members are covered for their first ride only. Our club cost is $4.50 per person for TDA non- members. Average size of bike clubs are 200-400 members.

Process for an accident is to call Dan first and report immediately. He then goes on line and reports to Insurance LAB. Then seek to collect from your medical insurance or homeowners liability policy before LAB claim.

If you don’t have medical insurance, you would pay the $500 deductible and submit to LAB to pay the balance of the claim. For a liability claim, submit to your homeowners or umbrella if you have coverage there, then to club’s LAB.

Winter walks and walkers are NOT covered.

Alan asked if broken wrist from 2017 accident resulted in a claim against LAB and club. Dan does not get claim info. Alan suggested a Sunshine Committee to provide a plant or goodwill gesture to injured rider.

Leon reported Rides States

King: Barry Cole Queen: Rohanda Victorsen

Prince: John Escritt Princess: Marcy Kelash

HBC had most number of miles ridden since 2001.

Leon suggested those that can’t access their ride stats on the website, unblock their pop up blocker.

Michelle Brower seeks to enhance info you can get off website.

2017 TDA Report from Greg Swanson:

247 riders. Costs and revenues fluctuate. $40 price is a good value. Fees are flat. We reduced price of jersey to sell more. Now offered for $30 and about 30 of them are left. See Diane Z for jerseys or SOCKS.

Russ suggested Imathletes to list our excess merchandise for sale directly.

Jim reviewed budget:

Expenses were $8,725 of which food was only $1,986.

TDA non-member cost $4.54 for insurance up from $3.53

Greg thanked those on planning committee/team and said he would do TDA 2018 if a deputy director would work with him and take over for 2019. Bob D, Russ, John E ran TDA for 2 or more years as did Carmen (3 years), Paul B and others. We acknowledged their work in making TDA the success it is. D’Amico is a great partner.

Feedback Greg has received is that the routes could be better marked. Ride with GPS had available in 2017 TDA and will be again.

The volunteer banquet will be March or April 2018.

Final: Life Member recognition was made to Bruce Beck as a founding member of the club. Wilbur and Bob D, also founding members accepted the award in his absence.

Jim acknowledged in his closing remarks, what he learned this year……………………

He extended thanks to all volunteers and contributors.

p.s. John Z does not know what the status is of the Ride Leader vests. John will pursue with Norbert again.

October Board Minutes

Mon, 30 Oct 2017 13:25:26 GMT

HBC Board of Directors

Meeting Minutes

October 17, 2017

1321 East 66^th St., Suite #102

The meeting was called to order at 6:30 PM.

In attendance: Jim Luoma, Dan Robinson, Bev Sorensen, Barry Cole, and Jack Soltis.

The agenda was approved by all..

Minutes were read and approved.

Standing Reports:

Treasurer: Report as provided by Bruce Allyn generated discussion regarding

Annual banquet to be held Nov 5. Jack S graciously agreed to

Provide meal, but needs dollar allowance. It was suggested to

Use last year’s dollars as a guide. We are not able to use stoves

At the church this year due to someone leaving them on last year.

Bringing hot pizza or lasagna and not able to keep it warm led to discussion that Jack might contact D’Amico for similar fare as TDA. Easy to pick up and reasonably priced. Budget planning deferred to November since Bruce not available. IRS report deferred also. Barry will contact Bruce. Collette Sulsur and Wilbur Thomas will do annual audit.

Marketing: No report but Russ will send out Newsletter.

Membership: Added 8 new members and dropped 6 for a net gain of 2.

Website and meetup rides accounted for new members.

Operating Calendar:

November is first meeting of new board, which will include three

returning board members and two new ones. Calendar

will have to be adjusted at that time plus budget planning.

Nominating team has two persons who agree to run for the

Open positions: Marty Rosenvitz, and John Johnston

Smart Cycling: Bev will talk to Robin about upcoming schedule. Old Business : Art work for Ride Leaders vests not complete. Company in South America responsible, so will need to wait a little longer.

New Business: Jim L brought up request from Midtown Greenway Partnership to have HBC be a part of the partnership looking to use the Short Line Railway for a bicycle path extending the Greenway into St. Paul. In as much as the railroad still uses the line on average two to three times a week, and a lack of knowledge about whether the line is volunteering to abandon the track or whether the Partnership is pressing the issue, we decided to pass on their request due to a lack of information, and lack of personnel to attend said meetings upcoming about the issue.

Motion to adjourn. Approved. Adjourned at 7:20 PM.

Respectfully submitted by Dan Robinson

September 13, 2017 HBC Board Minutes

Tue, 03 Oct 2017 15:10:41 GMT

HBC Board of Director’s Meeting Minutes

September 13, 2017

1321 East 66^th St., Suite 102

The meeting was called to order 6:30 pm. In attendance: Jim Luoma, Jack Soltis, Dan Robinson, Barry Cole, Bev Sorensen, Bruce Allyn and Danette Vassilopoulos and Greg Swanson.

AGENDA: Ad Haggith’s emails suggestions to calendar. Agenda approved by all.

MINUTES: Approved by all.

Greg Swanson reminds the board that we conduct a financial audit of our records this time of year. Last year Wilbur Thomas and Colette Sulser provided this service. Bruce will contact them to request they repeat this year.

TDA Report: Greg Swanson see attached sheet from Greg

Jack motions that we give Edie Kalweit the 2 remaining $50 gift cards left over from Tour D’Amico to help cover birthday cake costs. VOTE all vote yes

Bruce motions that he sends $500 to charity chosen by the company that provided the tents and tables. VOTE all vote yes

FINANCIAL REPORT: Bruce Allyn

Most TDA expenses have been paid.

There is $600 outstanding for the ride leader jerseys. Jim Luoma will follow up with John Zeiss on the ride leader vests.

Also we need to pay for our post office box soon, which is $225

Right now the club has $30,470.87 cash on hand

MARKETING: Dan has another upcoming meeting for the MSC Council.

MEMBERSHIP: club had 201 members, 4 new members and 5 members have left for a 200 total

OPERATING CALENDER: October meeting on Tuesday October 17. Barry will bring snacks. Need to decide on annual meeting date. Board Meeting in November will be on November 8^th at 6:30 pm.

SMART CYCLING: Robyn will do this program again this year. She already has 1 program in the works.

TDA DIRECTOR for NEXT YEAR: Greg Swanson will act as director again ONLY if an assistant is found and in place.

Dan suggests we think of ways to make the TDA Director job more manageable.

GIFT CERTIFICATE BRUCE BECK: Jim Luoma presented a nice certificate for us to give Bruce. Dan will contact Bruce to see if he is able to attend the annual meeting.

DONATIONS: Last year HBC donated $500 to each of 5 charities. Bruce Allyn motions that we give a total of $1500 this year to reflect our profits from TDA being lower. After much discussion a motion is made by Bruce to donate $500 to 3 charities. VOTE all vote yes. Following are the charities chosen:

1. MN Bike Alliance $500
2. Three Rivers Park District $500
3. Free Bikes 4 Kidz $500

Meeting was adjourned at 8:45 pm.

July 18, 2017 Board Meeting Minutes

Wed, 26 Jul 2017 13:37:33 GMT

HBC Board of Director’s

Meeting Minutes

July 18, 2017

Brookdale Library

The meeting was called to order at 6:30pm. In attendance: Jim Luoma, Bev Sorensen, Jack Soltis, Dan Robinson, Bruce Allyn, Barry Cole and Danette Vassilopoulos.

AGENDA:

Add under New Business proposal to send thank you to TDA Director.

Agenda approved by all.

MINUTES: Approved by all.

TREASURER’S REPORT:

The number of riders for TDA was down by about 50.

The club needs to keep more out of the Vanguard account to pay expenses upfront.

The TDA insurance bill was discussed by Bruce and Dan.

Bruce requested approval to pay Diane Zeiss for mailing expenses from sending TDA jerseys to riders who did not show up day of. ALL APPROVED.

At the next meeting board will discuss TDA finances more when all of the receipts are turned in to Bruce.

MEMBERSHIP REPORT: last month 188

11 new members

13 members were removed

Dan brought to everyone’s attention that one of the members dropped was Bruce Beck who was one of the founding members of the club. Dan proposed the club do something honorary for him and suggested a lifetime membership and a plaque. The plaque idea was dropped.

VOTE for lifetime membership Bruce Beck: Bev abstained, everyone else YES.

Jack suggested we present this plaque at the annual meeting.

This is not a precedent.

Dan also suggested we try to have a better membership report with more details.

OPERATING CALENDER: Next meeting will be WEDNESDAY September 13 at 1321 East 66^th Street. October meeting date will be discussed then.

SMART CYCLING: Danette will contact Robin to inquire if she is interested in handling Smart Cycle program again this year.

NEW BUSINESS: Motion by Danette to send TDA Director a thank you and $100 gift certificate to bike shop. ALL APPROVED.

Dan handed out copies of insurance TDA analyses that included numbers of riders over the years.

Meeting was adjourned at 7:55pm.

June 12, 2017 Board Meeting Minutes

Wed, 26 Jul 2017 13:35:40 GMT

HBC Board of Director’s

Meeting Minutes

June 12, 2017

1321 East 66^th St., Suite 102

The meeting was called to order at 6:30 pm. In attendance: Jim Luoma, Bev Sorensen, Jack Soltis, Dan Robinson and Danette Vassilopoulos.

AGENDA:

Add under New Business a proposal by Bev to reduce the size of the board next year.

Agenda approved by all.

MINUTES: Approved by all.

TREASURER’S REPORT: sent via email to all by Bruce and approved by all.

MARKETING REPORT: Dan Robinson attended the MSC meeting last month and will continue to be our representative from HBC. He reported that there would be some interesting cycling trips available from MSC shortly. Russ will post the MSC newsletter for club members to view in Spoke’N’Wheel

MEMBERSHIP REPORT: Last month 192

5 new members

9 members were removed

Jim will look into policy for members who haven’t paid dues by contacting Haggith.

TDA Jack will contact Greg re: discount for new members who sign up for HBC at the day of TDA. Discount could be the same as past years. Jim will also ask Haggith about past years.

ANNUAL BUDGET: It will be on the Sept operating calendar this year, after we know how things turn out at TDA. Motion made by Jim to discuss in September and all agreed.

DONATIONS: We discussed previous year donations to give new board members some history. Last year HBC made 5 $500 donation. The board will discuss this year’s donation AFTER TDA. Meanwhile Jack has volunteered to research 4 of the organizations we donated to last year.

SMART CYCLING: The board will contact Robin in August to inquire if she would like to continue to do Samrt Cycling next year.

NEW BUSINESS: Bev suggested fewer members on the board next year, as it is not easy to find replacements.

The By-Laws say we must have 5-7 persons so there is no need to change the by-laws.

Pros: 5 persons would be less stress on volunteers

Cons: if a few are not able to attend meeting

INSURANCE: Dan will contact Leon regarding the HBC insurance policy, and then he will post news rules in Spoke’N’Wheel.

Also Dan volunteered to do a program on Croatia, Italy and Belgium. Jim suggested he put together a running slide show and have it at the annual meeting.

Meeting was adjourned at 8:00 pm.

May 15, 2017 HBC Board Meeting Minutes

Tue, 27 Jun 2017 19:54:51 GMT

HBC Board of Director’s

Meeting Minutes

May 15, 2017

1321 East 66^th St., Suite 102

The meeting was called to order at 6:30 pm. In attendance: Jim Luoma, Bev Sorensen, Barry Cole, Dan Robinson, Bruce Allyn, and Danette Vassilopoulos.

AGENDA

Add: Under Old Business, discuss donations club will make.

Agenda approved.

MINUTES

Amend voting for adding other events to HBC calendar.

Minutes approved with amendment.

TREASURER’S REPORT

Vanguard Fund has been moved to Vanguard Balanced Fund.

Volunteer Banquet budgeted for $2,000 and came in at $1294.95 total cost.

Magic Moccasin also was under budget.

MARKETING

Russ would like an article from the board for the 18^th newsletter. Dan will write article.

Dan suggested HBC consider sending a representative to the MSC meeting. No one is available for the meeting this week; Dan will attend if it fits into his schedule.

MSC letters will be posted in the Spoke & Wheel from now on so that club members can access information.

MEMBERSHIP REPORT

We had 193, added 3 and lost 4 so new current total is 192 members.

OPERATING CALENDER

Bev added next Board Meeting dates thru August 2017.

OLD BUSINESS

Decision was made to delay discussion on donations the club will make until June so that Jack can be part of the decision.

SMART CYCLING

There is nothing new to report.

TDA

No update. Greg has been holding monthly meetings.

Bruce will look into payment w/ credit cards for the day of event. He will also inquire as to availability of electrical outlet for a cash register that Dan owns.

NEW BUSINESS

Dan discussed changes and clarifications of the club’s insurance policy.

There is a $500 deductible.

TDA cost is $4.15. This goes up each year.

Coverage applies during meetings and fundraisers but NOT for advocacy organizations, non-competitive walking w/ a bike ride or mountain bike rides on rough terrain.

Meeting was adjourned at 7:45 pm.

April 17, 2017 Board Meeting Minutes

Tue, 06 Jun 2017 19:28:40 GMT

HBC Board of Directors

Meeting Minutes

April 17, 2017

1321 East 66^th St., Suite #102

The meeting was called to order at 6:30 pm. In attendance: Jim Luoma, Bruce Allyn, Barry Cole, Bev Sorensen, Jack Soltis, Danette Vassilopoulos and Leon Webster(guest).

AGENDA

-Add Russ Lowithian letter

-New Business - add request to help advertise Ride Across MN

Agenda approved.

Leon Webster first presented new Ride Stats & Entry program capability-via Michelle. This program will simplify the data entry for ride leaders as well as take care of updating many stats that Leon does manually at this time.

- Both TCBC & HBC use this program right now
- No need having Java Script needed on personal computer
- COST $300

Discussion ensued.

Jim Luoma was opposed to spending the money and asked how else we could accomplish this.

Bruce Allyn proposed we accept this proposal. Barry Cole seconded.

Abstaining: Jack Soltis and Jim Luoma

All else voted Aye so motion was passed.

TREASURER’S REPORT

Bruce Allyn presented why we should not stay in current bond fund. He suggested a Balanced Index Fund from VANGUARD, low costs and a bit more diversity.

Bruce Allyn proposed we accept this motion. Bev Sorensen seconded.

Abstaining: Jack Soltis

All else voted AYE so motion passed.

BUDGET: Volunteer banquet was under budget by $700

Smart Cycling probably a little over budget but all receipts not in yet

Insurance was a little over budget.

MARKETING

Russ suggested having 3 rides each ride being slightly longer and a week apart to attract new members Cost to member would be $11 and D’Amico would then give new member a gift card worth $11 for food. (After completing all 3 rides)

All approved giving Russ the go ahead with this suggestion.

MEMBERSHIP 1 new member, 4 old members left HBC

Currently we have 193 members.

OPERATING CALENDER

May 15^th Monday 6:30

June 12^th Monday 6:30

July 17^th Monday 6:30

August 14^th Monday

Bev proposes we have discussion at May meeting regarding donations the club will be making. We can then advertise this for TDA.

NEW BUSINESS

Barry & Bruce will get together with Greg Swanson to set up payments for TDA.

Walden McFarland emailed the board. He is in charge of Ride for MN whose goal is to raise $ for cancer and increase healthy activities. He has requested that we post info on this ride to our HBC website so members know about it. ( Sept 9-16)

Vote was called and all voted not to add to the HBC calendar.

Abstaining were Jack Soltis and Barry Cole.

Jack also suggested we should have a club policy regarding adding other items to the club calendar so as to treat all requests the same way.

Meeting adjourned at 8:20 pm.

March Board Meeting Minutes

Tue, 18 Apr 2017 14:55:00 GMT

HBC Board of Directors

Meeting Minutes

March 21,2017

1321 East 66^th St., Suite #102

The meeting was called to order at 6:30 pm. In attendance: Jim Luoma, Bev Sorensen, Jack Soltis, Bruce Allyn ( via phone), and Danette Vassilopoulos.

Approval of AGENDA.

- add Ironman volunteers per Eddie Kalweit to New Business.

All Approved agenda.

MINUTES read and approved by all present.

TREASURER’S REPORT

The club spent $1114.75 this month. Most of this was our insurance fee for this year. Also a bank fee. Smart Cycling ran over budget for this winter.

We will discuss Vanguard account next month.

MEMBERSHIP REPORT

We had one member drop out of club and one member who passed away bringing the number of members to 196.

Jim sent condolences to family of member who passed away.

MARKETING REPORT no report this month

OPERATING CALENDER We will pick next meeting date one month ahead based on who

will be present. Next meeting will be Monday April 17^th 6:30 pm. Danette will contact Dan & Barry to let them know.

Ride leader training is on calendar, Volunteer banquet has had good response thus far. Jim will be absent and will contact Dan to stand in for him.

SMART CYCLING All agreed that programs were excellent this year. Danette will send Robin a thank you from the club for her efforts.

It was suggested that the club add Pillsbury Cycle Club to our donation list. Jack suggested we consider donating all of our charity funds to this club.

TDA UPDATE no news A picture of the TDA jersey is on the HBC website

NEW BUSINESS MSC Sportster/ Do we want to continue being members? We will contact Russ to ask his opinion on this.

Discussion on John Hardy hosting a Cycle Savvy course for club members. It would be a free class for club members.

All approved.

Bev will contact Edie re: Ironman volunteers to see what kind of response she has received.

MEETING adjourned 7:30 pm

February Board of Director's Meeting Minutes

Wed, 29 Mar 2017 18:03:20 GMT

HBC Board of Directors

Meeting Minutes

February 22, 2017

1321 East 66^th St., Suite #102

The meeting was called to order at 6:30 pm.

In attendance: Jim Luoma, Dan Robinson, Bev Sorensen, Barry Cole, Jack Soltis, Danette Vassilopoulos and guest Greg Swanson- TDA director.

1^st item was approval of the Agenda.

Greg Swanson updated board on TDA progress thus far.

1. First meeting held end of January. Next meeting will be soon in February.
2. Budget will be the same as last year’s.
3. Registration last year was through website Event Bee. This year Russ suggested changing to imAthelete which also John Zeiss was in favor of doing. This new site is more compatible with social media. Registration is now open for TDA.
4. D’Amicos meeting tomorrow w/ Russ, Greg and Amy from D’Amico’s to discuss jersey design. Price for food will be the same as last year. Routes will be the same.

Minutes were presented by Dan Robinson and approved by all.

Finances/Treasurer’s Report (emailed to all by Bruce Allyn)

Dan Robinson presented and was reimbursed $950.20 for the HBC insurance bill.

Treasurer’s report was approved by all.

Vanguard mailed new forms to HBC PO box and Barry now has forms. There was discussion on how to invest money in the club Vanguard account. The decision was to wait until Bruce Allyn returns to revisit this subject.

Marketing Report

Russ Lowithian had emailed all on board a letter which Dan Robinson read. Here are some recaps of letter.

1. Create an operational booklet for the club marketing with 5 year goals to pass along.
2. Marketing team revisited survey sent out to club members and #1 request was more club rides.
Suggestion was to have a couple of progressive rides that might appeal to folks on meetup ie 1^st week a 10 mile ride followed by 15 mile ride the next week.
3. Discussion on 3 year membership plan w/ MSC, perhaps reduced membership fee. This discussion was tabled till next meeting.

Membership Currently 197, 1 less than last month

Operations calendar

April 2^nd is the volunteer banquet.

Smart Cycling last meeting March 3^rd. Danette will contact Robyn & Leon regarding next Smart Cycling and verify pot luck/room #/correct info on our website.

March meeting date will be March 21^st at 6:30 pm.

Transfer of Presidential library from Bob Bowen to Jim Luoma has been accomplished.

Motion to adjourn. Approved. Adjourned at 8:23 pm.

January Board Meeting minutes

Tue, 28 Feb 2017 17:42:17 GMT

HBC Board of Directors

Meeting Minutes

January 18, 2017

1321 East 66^th St., Suite #102

The meeting was called to order at 6:37 PM.

In attendance: Jim Luoma, Dan Robinson, Bev Sorensen, and Barry Cole, along with guests Leon Webster, and John Zeiss

The agenda was approved with the change that Leon and John would present their information after the minutes, but prior to the other agenda items, so that they could leave early should they wish to do so.

Minutes were read and approved.

Subsequent to information provided by Leon and John, it was decided to approve purchase of website security certificates for our four websites.

Motion to approve purchase by Jim L. seconded by Bev S. approved by all, carried.

Leon and John will get back to us with specific pricing information.

Standing Reports:

Treasurer: $900 transferred to TCF from PayPal account to avoid penalty for having a balance below $2,500. Two members paid dues. No update on our Vanguard Account access issue.

Marketing: No report as Russ recovering from shoulder replacement

Membership: Two members paid dues. Lost 2 members, Carol Belair and Paul Huntington. Total membership now at 198.

Operating Calendar: Only changes this month is to snack assignments. Smart cycling dates in flux due to speaker availability, but likely to be on February 10^th. Meeting date and other information may change next month due to Barry and Dan being gone part of June.

Smart Cycling: Recent event about Major Taylor probably the Best event ever presented. Dates in flux for next event, but should be Feb 10.

Old Business – Club records from previous President still not provided to new President. Access to club funds at Vanguard remains unresolved.

New Business: TDA Report – See attached from Greg. Discussion involved lowering the price on the TDA Jersey, keeping the S.A. provider. Discussion to have HBC take over jersey design, as long as we don’t ruffle feathers at D’Amico. There is now one less person at D’Amico to get involved with us regarding this event, and perhaps they would like some help.

Motion to adjourn. Approved. Adjourned at 8:07 PM.

Respectfully submitted by Dan Robinson

December Board meeting minutes

Mon, 27 Feb 2017 20:42:32 GMT

HBC Board of Directors

Meeting Minutes

December 20, 2016

1321 East 66^th St., Suite #102

The meeting was called to order at 6:30 pm. In attendance: Jim Luoma, Dan Robinson, Jack Soltis, Bev Sorensen, Barry Cole and Danette Vassilopoulos.

The January meeting date was moved to the 18^th to have the most members present.

2 items were added to the agenda.

Website certificates

Smart Cycling added to standing reports

The agenda was approved.

November minutes were approved.

Minutes Annual Meeting

Bev Sorensen read the minutes from the annual meeting and requested her name be deleted for hosting the volunteer banquet. Jim Luoma will clean minutes up for next November.

Treasurers Report

Motion made to accept treasurer’s report. All were in favor.

Bev will add Vanguard to the operating calendar

Marketing Report

Russ Lowthian is new marketing director. Jim will contact for a report.

Membership Report

Club had 202 members/ 2 new memberships/ 4 memberships lost Total 200

Smart Cycling

Danette read letter from Robin detailing her current plans. This included a Smart Cycling program on Jan 13^th on Major Taylor. Danette will email Robin letting her know we are interested in co advertising with the MN Cycling Museum.

Annual Budget 2017

There was discussion on reassigning donations to TDA depending on the profit.

Motion made to add $500 in the budget for the website costs

Motion amended by Bev to:

1. move $500 from donation budget to overall budget
2. Leave $2000 for the donation line

Motion passed / all were in favor

Bev will call Leon regarding costs for maintaining the website.

Star of North Requirements

Motion to leave as is. All were in favor with one abstention.

2017 Meet up

We will continue paying fees for this year and money will come from the marketing budget.

Meeting adjourned.

November Board Meeting minutes

Mon, 27 Feb 2017 19:13:52 GMT

HBC Board of Directors

Meeting Minutes

November 15, 2016

1321 East 66^th St., Suite #102

The meeting was called to order at 6:30. In attendance: Bob Bowen, Jim Luoma, Dan Robinson, Barry Cole, Danette Vassilopoulos, Jack Soltis, Bev Sorensen, Bruce Allyn.

The agenda was distributed.

October minutes were approved.

1. Election of Board positions

Nomination for Jim Luoma for president/ all voted aye
Nomination for Dan Robinson for vice president/ all voted aye
Bruce Allyn volunteered for treasurer and Barry Cole will assist him as treasurer assistant/ all in favor
Danette Vassilopoulos volunteered to be secretary/all in favor

Bev Sorensen has volunteered to continue to be in charge of the operating calendar.

2. Treasurer Report

All viewed financial reports from Greg Swanson

There were questions on Greg’s reports especially the TDA sections

3. 2017 Budget will be voted on at the December board meeting

4. There was a motion to change board-meeting dates to 3^rd Tuesday/month beginning in December through March. All present were in favor. Next meeting will be December 20^th at 6:30 pm

5. Jen Pacygea is working on finding a location for the volunteer banquet, which will probably be the end of April.

6. Danette will call John Zeiss/ Leon Webster with new board member titles and emails.

7. Motion to move the TDA web announcement to January/February

8. By-Laws need to be transferred to Jim Luoma.

9. Smart Cycling tabled to next meeting.

Meeting Adjourned.