| Volunteer Position | Description | Dates | Name | Tshirt or Sock Size |
| Ride Director (FREE LUNCH) | Oversees ride preparation, coordinates activities ride day, collects feedback after ride. Leads meetings with TDA team and D'Amico & Sons. Coordinates tent/table rental. Orders wristbands. Works closely with Clothing team leader and registra if not director. Coordinates communication with Preserve Village Shopping Center. Buys spray chalk and other supplies as needed. Sends thank you note and goodie bag to Shopping Center manager. Replies to tourdamico@hiawathabike.org emails and phone calls. Prepares and presents budget/expense statement to HBC Board. Arranges ride insurance. Planning committee leader. | Jan 1 to July 30 | Edie K | XL TS |
| Co-Director (FREE LUNCH | Assists Ride Director and learns how to run TDA. Commits to Ride Director position for 2010. Coordinates "Day of Ride" activities. Those include registration volunteers, clothing distribution volunteers, banana and water distribution coordination and associated accounting. Is present entire ride day to help with other misc. needs. Planning committee member. | Jan 1 to July 30 | Mary W | |
| D’Amico & Sons Liaison (FREE LUNCH) | Main communication with D'Amico & Sons. Contract with D'Amico's. Writes thank you note to D'Amico & Sons. Planning committee member. | Jan 1 to July 30 | Wilbur T | XLTS |
| Route team leader (FREE LUNCH) | Takes the lead in coordinating all aspects of the route with volunteers. Those include, map generation, route marking, coordination with sags and sweeps day of ride. Planning committee member. | Jan 1 to July 4 | Cheryl N | M TS |
| Volunteer Coordinator (FREE LUNCH) | Finds volunteers for all positions. Collects t-shirt sizes and communicates to Clothing Manager. Calls volunteers a week before the ride to remind them. Checks in and directs volunteers on ride day. Coordinates distribution of volunteer shirts to volunteers prior to ride, so that volunteers can wear them day of ride. Planning committee member. | Jan 1 to July 4 (7 - 9:30 a.m.) | Carmen | S TS |
| Registration team leader (FREE LUNCH) | Insures registration volunteers are briefed prior to working, on their duties as registration people. Oversees registration process. Insures supplies of maps, wrist bands, coupons, etc. are available and distributed properly. Planning Committee member. | 30 days before ride to July 4 | ||
| Communication team leader (FREE LUNCH) | Works with Planning Team to promote the ride. Includes articles in MSC, Spoke and Wheel, local papers, internet, signs/promotional materials. Day of: mixes with riders and collects feedback on ride. Planning committee member. | Jan1-July 10 | ||
| Clothing Distribution Team Leader (FREE LUNCH) | Organizes clothing distribution to volunteers prior to ride and to riders day of ride. Works closely with volunteer coordinator and director. Organizes the sale of merchandise ride day. Works with treasurer on accounting of monies. | June 15-July 4 | ||
| Rest Stop Team Leader (FREE LUNCH) | Coordinates training/instruction of rest stop volunteers, distributes shirts to volunteers to wear day of ride, delivers corales/collects after ride, communicates with D'Amico's as needed. | A few days prior to ride and July 4th | Dam Premack | |
| Hauler/Set up 1 | Transport goods from shopping center to tent region, includes bananas, bottled water, perhaps bagels. Obtain flatbed from Jerry's and return to D'Amico's for their use throughout the day. Separate bananas, put in bowls. Open water cases. | 7 to 7:30 a.m. July 4 (D'Amico & Sons in Eden Prairie) | John Escritt | L Socks |
| Hauler/Set up 2 | Transport goods from shopping center to tent region, includes bananas, bottled water, perhaps bagels. Obtain flatbed from Jerry's and return to D'Amico's for their use throughout the day. Separate bananas, put in bowls. Open water cases. | 7 to 7:30 a.m. July 4 (D'Amico & Sons in Eden Prairie) | ||
| Hauler/Set up 3 | Transport goods from shopping center to tent region, includes bananas, bottled water, perhaps bagels. Obtain flatbed from Jerry's and return to D'Amico's for their use throughout the day. Separate bananas, put in bowls. Open water cases. | 7 to 7:30 a.m. July 4 (D'Amico & Sons in Eden Prairie) | ||
| Pre Registration Data input | Enters names, addresses, fees paid and clothing purchases of all registered riders into MS Excel spreadsheet. Sends checks to HBC Treasurer for deposit. Creates list of previous TDA riders that are non-members for special mailing. Works closely with director with frequent updates of registration status. | April 1-July 4 | Haggith | |
| Takes digital pictures only during registration, biking, rest stops, and the picnic. Sends photos to HBC Webmaster and HBC Newsletter Editor. | 4th of July | Mike Becker | M TS | |
| Digital Photographer 2 | Takes digital pictures only during registration, biking, rest stops, and the picnic. Sends photos to HBC Webmaster and HBC Newsletter Editor. | 4th of July | ||
| Market Research | Writes report to summarize results of rider survey. | After Ride (July 7-14) | Jani/Dan | 2 LTS |
| Transport Manager | Coordinates tent/table/chair/truck rental location on July 3. Directs team to setup and tear down tent/tables/chairs on July 4. Returns truck and contents on July 5. | July 3, 4 (6 a.m.) and 5 | Brice M | LTS |
| Tent, table and chair setup 1 | Sets up tent and unloads tables/chairs from truck in the morning. | 6:00 a.m. July 4 | Mark Norton | L TS |
| Tent, table and chair setup 2 | Sets up tent and unloads tables/chairs from truck in the morning. | 6:00 a.m. July 4 | Dawn W | M TS |
| Tent, table and chair setup 3 | Sets up tent and unloads tables/chairs from truck in the morning. | 6:00 a.m. July 4 | John Hardy | L TS |
| Tent, table and chair teardown 1 | Tears down tent and loads tables/chairs into truck in the afternoon. | 4:30 p.m. July 4 | Bruce B | XX L TS |
| Tent, table and chair teardown 2 | Tears down tent and loads tables/chairs into truck in the afternoon. | 4:30 p.m. July 4 | ||
| Tent, table and chair teardown 3 | Tears down tent and loads tables/chairs into truck in the afternoon. | 4:30 p.m. July 4 | Dave Gepner | MTS |
| Transport Vehicle 1 | Has a vehicle with ball trailer hook up to haul ~2500lbs. Needed prior to ride and just following ride. This volunteer will also aid in loading the trailer/unloading, and work closely with Brice Martinson. | Brice M | ||
| Transport Vehicle 2 | Has a vehicle with ball trailer hook up to haul ~2500lbs. Needed prior to ride and just following ride. This volunteer will also aid in loading the trailer/unloading, and work closely with Brice Martinson. | July 3, 4 (6 a.m.) and 5 | John Zeiss | ? |
| Registration 1 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Paul and Deb Obrien | ? |
| Registration 2 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Rhonda V | M TS |
| Registration 3 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Marion | ? |
| Registration 4 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Andy Hartle | XLTS |
| Clothing distribution | Find prepaid clothing and distribute to riders as directed by clothing distribution leader. | 7:30 a.m. - 9:15 a.m. July 4 | Dale Miller | ? |
| Sales table (1st shift) | Sell clothing. Collect payment | 7:30 a.m. - 9:15 a.m. July 4 | Judy B | LTS |
| Registration 1 (2nd shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 9:15 a.m. - 11:00 a.m. July 4 | Marcia E | ? |
| Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 9:15 a.m. - 11:00 a.m. July 4 | Jim E | ? | |
| Registration 3 (2nd shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 9:15 a.m. - 11:00 a.m. July 4 | D Zeiss | |
| Registration 4 (2nd shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 9:15 a.m. - 11:00 a.m. July 4 | Danette | STS |
| Sales table (2nd shift) | Sell clothing. Collect payment | 9:15 a.m. - 11:00 a.m. July 4 | ||
| Eden Prairie picnic helper (1st shift) | Assist D'Amico & Sons employees as needed. Carry food from store to picnic. Empty and haul trash. | 11:30 p.m. - 2:00 p.m. July 4 | Alan? | |
| Eden Prairie picnic helper (2nd shift) | Assist D'Amico & Sons employees as needed. Carry food from store to picnic. Empty and haul trash. | 2:00 p.m. - 4:30 p.m. July 4 | Marcy | MTS |
| Wayzata rest stop helper 1 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. | 9:30 a.m. - 1:30 p.m. July 4 | Tony and Edna | ? |
| Wayzata rest stop helper 2 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. | 9:30 a.m. - 1:30 p.m. July 4 | Tony and Edna | ? |
| Edina rest stop helper 1 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. Coordinate bike storage. | 9:30 a.m. - 2:30 p.m. July 4 | Dianne Minkel | ? |
| Edina rest stop helper 2 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. Coordinate bike storage. | 9:30 a.m. - 2:30 p.m. July 4 | Cheryl's mom | ? |
| Edina rest stop helper 3 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. Coordinate bike storage. | 9:30 a.m. - 2:30 p.m. July 4 | ||
| Route team leader and map design (Team 1) | Creates maps for 3 routes using DeLorme software. Drives or bikes the routes to ensure accuracy. Makes copies of maps. Marks 1/3 of the route and instructs the marking teams. | March 1 to July 4 | Chery N and Bob D | XXXL TS |
| Route Marker (Team 1) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Becky Mike longroute | STS, LTS |
| Route Marker (Team 2) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Mary and Jim L | MTS, XLTS |
| Route Marker (Team 2) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Jiim | |
| Route Marker (Team 3) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Leslie | |
| Route Marker (Team 3) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Hans | MTS |
| Sag driver 1 (FREE LUNCH) | Need cell phone and a vehicle which carries bikes. Need to carry water, spare tubes, pump, etc. Drive the route as directed by the Ride Director. Assist riders with minor repairs (flat tires, etc.). Talk with Ride Director to coordinate helping riders. This volunteer is reimbursed for fuel by providing gas receipt and actual miles driven from vehicle odometer. | 8:00 a.m. - 4:00 p.m. July 4 | ||
| Sag driver 2 (FREE LUNCH) | Need cell phone and a vehicle which carries bikes. Need to carry water, spare tubes, pump, etc. Drive the route as directed by the Ride Director. Assist riders with minor repairs (flat tires, etc.). Talk with Ride Director to coordinate helping riders. This volunteer is reimbursed for fuel by providing gas receipt and actual miles driven from vehicle odometer. | 8:00 a.m. - 4:00 p.m. July 4 | ||
| Sag driver 3 (FREE LUNCH) | Need cell phone and a vehicle which carries bikes. Need to carry water, spare tubes, pump, etc. Drive the route as directed by the Ride Director. Assist riders with minor repairs (flat tires, etc.). Talk with Ride Director to coordinate helping riders. This volunteer is reimbursed for fuel by providing gas receipt and actual miles driven from vehicle odometer. | 8:00 a.m. - 4:00 p.m. July 4 | ||
| Parking guide 1 (1st shift) | Direct incoming cars to available spots in parking lot. | 7:00 a.m. - 9:00 a.m. July 4 | Greg V | MTS |
| Parking guide 2 (1st shift) | Direct incoming cars to available spots in parking lot. | 7:00 a.m. - 9:00 a.m. July 4 | Dick H | |
| Parking guide 3 (1st shift) | Direct incoming cars to available spots in parking lot. | 7:00 a.m. - 9:00 a.m. July 4 | ||
| Parking guide 1 (2nd shift) | Direct incoming cars to available spots in parking lot. | 9:00 a.m. - 11:00 a.m. July 4 | ||
| Parking guide 2 (2nd shift) | Direct incoming cars to available spots in parking lot. | 9:00 a.m. - 11:00 a.m. July 4 | ||
| Ride marshal (Sweep): 65 mi. route | Cell phone required. Ensure all riders complete the route. Stop and help riders with minor repairs (flat tires). Call Ride Director for sag support if needed. | Leave at 9:00 a.m. - Bring last rider in | ||
| Ride marshal (Sweep): 45 mi. route | Cell phone required. Ensure all riders complete the route. Stop and help riders with minor repairs (flat tires). Call Ride Director for sag support if needed. | Leave at 10:00 a.m. - Bring last rider in | Jim V | LTS |
| Ride marshal (Sweep): 28 mi. route | Cell phone required. Ensure all riders complete the route. Stop and help riders with minor repairs (flat tires). Call Ride Director for sag support if needed. | Leave at 11:00 a.m. - Bring last rider in | Bev S | |
| Ride marshal (Trail): 28 mi. route | Cell phone required. Stop and help riders with minor repairs (flat tires) on the trail. Call Ride Director for sag support if needed. | Leave at 10:00 a.m. | ||
| Ride marshal (Trail): 28 mi. route | Cell phone required. Stop and help riders with minor repairs (flat tires) on the trail. Call Ride Director for sag support if needed. | Leave at 10:30 a.m. | Tom R | XL TS |
| Mechanics- Eden Prairie (FREE LUNCH) | Tonka Cycle and Ski | 7:30 a.m. to 12:00 p.m. | ||
| Mechanic- Edina (FREE LUNCH) | Edina Bike & Sport | 9:30 a.m. to 2:00 p.m. | ||
| Mechanic- Wayzata (FREE LUNCH) | Sunrise Cyclery | 9:30 a.m. to 1:00 p.m. | ||
| Volunteer Name Badges | Buy blank name badges. Print name badges on computer/printer using file (list of volunteers) from Ride Director. | Prior to July 4 | Rita | ? |
| Technical (Computer) Support | Creates Registration Form and, Volunteer Confirmation Postcard, and Rider Confirmation Postcard using MS Publisher as directed by TDA Team. Submits files to copy shop for publishing. Updates HBC website as directed by TDA team. Sets up rider survey on website. | Feb 1 to July 30 | Dan R and Bob Bowen | |
| Previous rider non-member mailing | Creates letter (with Registration Form attached) to invite previous TDA riders that are not HBC members to attend the ride again. Makes copies, buys envelopes/stamps and sends mailing. | May | Edie K | |
| Route signage | John Zeiss | |||
| Sign Distribution | Cathleen | |||