| Volunteer Position | Description | Dates | Name | Tshirt or Sock Size |
| Ride Director (FREE LUNCH) | Oversees ride preparation, coordinates activities ride day, collects feedback after ride. Leads meetings with TDA team and D'Amico & Sons. Coordinates tent/table rental. Orders wristbands. Works closely with Clothing team leader and registration if not director. Coordinates communication with Preserve Village Shopping Center. Buys spray chalk and other supplies as needed. Sends thank you note and goodie bag to Shopping Center manager. Replies to tourdamico@hiawathabike.org emails and phone calls. Prepares and presents budget/expense statement to HBC Board. Arranges ride insurance. Planning committee leader. | Jan 1 to July 30 | Mary Wierschem | XL tshirt |
| Co-Director (FREE LUNCH | Assists Ride Director and learns how to run TDA. Commits to Ride Director position for 2011. Coordinates "Day of Ride" activities. Those include registration volunteers, clothing distribution volunteers, banana and water distribution coordination and associated accounting. Is present entire ride day to help with other misc. needs. Planning committee member. | Jan 1 to July 30 | Paul Buscemi | M socks |
| D’Amico & Sons Liaison (FREE LUNCH) | Main communication with D'Amico & Sons. Contract with D'Amico's. Writes thank you note to D'Amico & Sons. Planning committee member. | Jan 1 to July 30 | Edie Kalweit | XL tshirt |
| Route team leader (FREE LUNCH) | Takes the lead in coordinating all aspects of the route with volunteers. Those include, map generation, route marking, coordination with sags and sweeps day of ride. Planning committee member. | Jan 1 to July 4 | John Zeiss | L tshirt |
| Volunteer Coordinator (FREE LUNCH) | Finds volunteers for all positions. Collects t-shirt sizes and communicates to Clothing Manager. Calls volunteers a week before the ride to remind them. Checks in and directs volunteers on ride day. Coordinates distribution of volunteer shirts to volunteers prior to ride, so that volunteers can wear them day of ride. Planning committee member. | Jan 1 to July 4 (7 - 9:30 a.m.) | Cheryl Norton | M tshirt |
| Registration team leader (FREE LUNCH) | Insures registration volunteers are briefed prior to working, on their duties as registration people. Oversees registration process and handles money. Insures supplies of maps, wrist bands, coupons, etc. are available and distributed properly. Planning Committee member. | 30 days before ride to July 4 | Haggith Nadav | M tshirt |
| Communication team leader (FREE LUNCH) | Works with Planning Team to promote the ride. Includes articles in MSC, Spoke and Wheel, local papers, internet, signs/promotional materials. Day of: mixes with riders and collects feedback on ride. Planning committee member. | Jan1-July 10 | ||
| Clothing Distribution Team Leader (FREE LUNCH) | Organizes clothing distribution to volunteers prior to ride and to riders day of ride. Works closely with volunteer coordinator and director. Organizes the sale of merchandise ride day. Works with treasurer on accounting of monies. | June 15-July 4 | Edie Kalweit | ------------ |
| Rest Stop Team Leader (FREE LUNCH) | Coordinates training/instruction of rest stop volunteers, distributes shirts to volunteers to wear day of ride, delivers bike racks/collects after ride, communicates with D'Amico's as needed. | A few days prior to ride and July 4th | Robin Katz & Dan Premack | L tshirt & L tshirt |
| Hauler/Set up 1 | Transport goods from shopping center to cars for banana/water rest stops (includes bananas, bottled water, perhaps bagels). Obtain flatbed from Jerry's and return to D'Amico's for their use throughout the day. Separate bananas, Open water cases. | 7:30 to 8 a.m. July 4 | Joe Olson | L tshirt |
| Hauler/Set up 2 | Transport goods from shopping center to cars for banana/water rest stops (includes bananas, bottled water, perhaps bagels). Obtain flatbed from Jerry's and return to D'Amico's for their use throughout the day. Separate bananas, Open water cases. | 7:30 to 8 a.m. July 4 | Mary Luoma | M tshirt |
| Hauler/Set up 3 | Transport goods from shopping center to cars for banana/water rest stops (includes bananas, bottled water, perhaps bagels). Obtain flatbed from Jerry's and return to D'Amico's for their use throughout the day. Separate bananas, Open water cases. | 7:30 to 8 a.m. July 4 | Angel Luther | M socks |
| Pre Registration Data input | Enters names, addresses, fees paid and clothing purchases of all registered riders into MS Excel spreadsheet. Sends checks to HBC Treasurer for deposit. Creates list of previous TDA riders that are non-members for special mailing. Works closely with director with frequent updates of registration status. | April 1-July 4 | Haggith Nadav | ------------ |
| Digital Photographer 1 | Takes digital pictures only during registration, biking, rest stops, and the picnic. Sends photos to HBC Webmaster and HBC Newsletter Editor. | 4th of July | Jim Luoma | XL socks |
| Digital Photographer 2 | Takes digital pictures only during registration, biking, rest stops, and the picnic. Sends photos to HBC Webmaster and HBC Newsletter Editor. | 4th of July | Mike Becker | none |
| Transport Manager | Coordinates tent/table/chair/truck rental location on July 3. Directs team to setup and tear down tent/tables/chairs on July 4. Returns truck and contents on July 5. | July 3, 4 (6 a.m.) and 5 | Brice Martinson | XL tshirt |
| Tent, table and chair setup 1 | Sets up tent and unloads tables/chairs from truck in the morning. | 6:00 a.m. July 4 | Carmen Price | S tshirt |
| Tent, table and chair setup 2 | Sets up tent and unloads tables/chairs from truck in the morning. | 6:00 a.m. July 4 | John Escritt | socks (largest size) |
| Tent, table and chair setup 3 | Sets up tent and unloads tables/chairs from truck in the morning. | 6:00 a.m. July 4 | Jim Mock | XL tshirt |
| Tent, table and chair teardown 1 | Tears down tent and loads tables/chairs into truck in the afternoon. | 4:30 p.m. July 4 | Rohanda Victorsen | L tshirt |
| Tent, table and chair teardown 2 | Tears down tent and loads tables/chairs into truck in the afternoon. | 4:30 p.m. July 4 | Dave Gepner | none |
| Tent, table and chair teardown 3 | Tears down tent and loads tables/chairs into truck in the afternoon. | 4:30 p.m. July 4 | Barry Cole | L tshirt |
| Transport Vehicle 1 | Has a vehicle with ball trailer hook up to haul ~2500lbs. This volunteer will also aid in loading the trailer/unloading, and work closely with Brice Martinson. Need drivers license & proof of auto insurance. | July 3, 4 (6 a.m.) and 6 | Jim Victorsen | ------------ |
| Transport Vehicle 2 | Has a vehicle with ball trailer hook up to haul ~2500lbs. This volunteer will also aid in loading the trailer/unloading, and work closely with Brice Martinson. Need drivers license & proof of auto insurance. | July 3, 4 (6 a.m.) and 6 | ||
| Transport Helper | Load/unload trailer (tent, tables, chairs) at base. | July 3 & July 6 | Bob Fried | XL tshirt |
| Registration 1 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Andy Hartle | L socks |
| Registration 2 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Dick Heglund | XL tshirt |
| Registration 3 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Dale Miller | L tshirt |
| Registration 4 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Eve Perlman | M tshirt |
| Registration 5 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Jen Pacyga | socks (size 9) |
| Registration 6 (1st shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 7:30 a.m. - 9:15 a.m. July 4 | Carolyn Robinson | M socks |
| Clothing distribution | Find prepaid clothing and distribute to riders as directed by clothing distribution leader. | 7:30 a.m. - 9:15 a.m. July 4 | Haggith Nadav | ------------ |
| Sales table 1 (1st shift) | Sell clothing. Collect payment | 7:30 a.m. - 9:15 a.m. July 4 | Bob Dean | 3XL tshirt |
| Sales table 2 (1st shift) | Sell clothing. Collect payment | 7:30 a.m. - 9:15 a.m. July 4 | Wilbur Thomas | socks (size 9 or 9.5) |
| Registration 1 (2nd shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 9:15 a.m. - 11:00 a.m. July 4 | Judy Burdick | L tshirt |
| Registration 2 (2nd shift) | Register pre-registered or day-of-ride riders. Collect registration forms and payment Distribute maps. | 9:15 a.m. - 11:00 a.m. July 4 | Jim Easton | socks (size 9) |
| Sales table (2nd shift) | Sell clothing. Collect payment | 9:15 a.m. - 11:00 a.m. July 4 | Marcia Easton | L tshirt |
| Eden Prairie picnic helper (1st shift) | Assist D'Amico & Sons employees as needed. Carry food from store to picnic. Empty and haul trash. | 11:30 p.m. - 2:00 p.m. July 4 | Rick Luther | XL tshirt |
| Eden Prairie picnic helper (2nd shift) | Assist D'Amico & Sons employees as needed. Carry food from store to picnic. Empty and haul trash. | 2:00 p.m. - 4:30 p.m. July 4 | Marcy Kelash | L socks |
| Wayzata rest stop helper 1 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. | 9:30 a.m. - 1:30 p.m. July 4 | Tony Walsh | L tshirt |
| Wayzata rest stop helper 2 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. | 9:30 a.m. - 1:30 p.m. July 4 | Edna Walsh | M tshirt |
| Edina rest stop helper 1 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. Coordinate bike storage. | 9:30 a.m. - 2:30 p.m. July 4 | Greg Vassilopoulos | L tshirt |
| Edina rest stop helper 2 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. Coordinate bike storage. | 9:30 a.m. - 2:30 p.m. July 4 | Danette Vassilopoulos | S tshirt |
| Edina rest stop helper 3 (FREE LUNCH) | Assist D'Amico & Sons employees as needed. Keep food/drink replenished. Answer questions about route. Coordinate bike storage. | 9:30 a.m. - 2:30 p.m. July 4 | ||
| Hopkins Banana/Water stop helper 1 (FREE LUNCH) | Setup/takedown/run mini rest stop at the Hopkins Depot providing bananas & bottled water to riders. | 9:00 a.m. - 12:30 p.m. July 4 | Kay Reis | M tshirt |
| Hopkins Banana/Water stop helper 2 (FREE LUNCH) | Setup/takedown/run mini rest stop at the Hopkins Depot providing bananas & bottled water to riders. | 9:00 a.m. - 12:30 p.m. July 4 | Dick Nelson | XL tshirt |
| Wayzata Banana/Water stop helper 1 (FREE LUNCH) | Setup/takedown/run mini rest stop at public park in Wayzata providing bananas & bottled water to riders. | 9:00 a.m. - 1 p.m. July 4 | Sue Barlage | M tshirt |
| Wayzata Banana/Water stop helper 2 (FREE LUNCH) | Setup/takedown/run mini rest stop at public park in Wayzata providing bananas & bottled water to riders. | 9:00 a.m. - 1 p.m. July 4 | Kelly Barlage | L tshirt |
| Route team leader and map design (Team 1) | Creates maps for 3 routes. Drives or bikes the routes to ensure accuracy. Makes copies of maps. Marks 1/3 of the route and instructs the marking teams. Distributes spray chalk, marking guides, and maps to marking teams. | March 1 to July 4 | John Zeiss | ------------ |
| Route Marker (Team 1) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Diane Zeiss | M tshirt |
| Route Marker (Team 2) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Becky Hanssen | M socks |
| Route Marker (Team 2) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Mike Nagengast | L tshirt |
| Route Marker (Team 3) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Paul O'Brien | L tshirt |
| Route Marker (Team 3) | Marks 1/3 of the route with spray chalk with a partner via car or bike. | Week before to ride day | Deb O'Brien | L tshirt |
| Sag driver 1 (FREE LUNCH) | Need cell phone and a vehicle which carries bikes. Need to carry water, spare tubes, pump, etc. Drive the route as directed by the Ride Director. Assist riders with minor repairs (flat tires, etc.). Talk with Ride Director to coordinate helping riders. This volunteer is reimbursed for fuel by providing gas receipt and actual miles driven from vehicle odometer. | 8:00 a.m. - 4:00 p.m. July 4 | Ted Ginkel | XL tshirt |
| Sag driver 2 (FREE LUNCH) | Need cell phone and a vehicle which carries bikes. Need to carry water, spare tubes, pump, etc. Drive the route as directed by the Ride Director. Assist riders with minor repairs (flat tires, etc.). Talk with Ride Director to coordinate helping riders. This volunteer is reimbursed for fuel by providing gas receipt and actual miles driven from vehicle odometer. | 8:00 a.m. - 4:00 p.m. July 4 | Jack Galleger | L tshirt |
| Sag driver 3 (FREE LUNCH) | Need cell phone and a vehicle which carries bikes. Need to carry water, spare tubes, pump, etc. Drive the route as directed by the Ride Director. Assist riders with minor repairs (flat tires, etc.). Talk with Ride Director to coordinate helping riders. This volunteer is reimbursed for fuel by providing gas receipt and actual miles driven from vehicle odometer. | 8:00 a.m. - 4:00 p.m. July 4 | Russ Lowthian | XL tshirt |
| Parking guide 1 (1st shift) | Direct incoming cars to available spots in parking lot. | 7:00 a.m. - 9:00 a.m. July 4 | Alan Wichman | XL tshirt |
| Parking guide 2 (1st shift) | Direct incoming cars to available spots in parking lot. | 7:00 a.m. - 9:00 a.m. July 4 | Rita Wilczek | M tshirt |
| Ride marshal (Sweep): 65 mi. route | Cell phone required. Ensure all riders complete the route. Stop and help riders with minor repairs (flat tires). Call Ride Director for sag support if needed. Collect signs. | Leave at 9:00 a.m. - Bring last rider in | Jim Victorsen | L tshirt |
| Ride marshal (Sweep): 45 mi. route | Cell phone required. Ensure all riders complete the route. Stop and help riders with minor repairs (flat tires). Call Ride Director for sag support if needed. Collect signs. | Leave at 10:00 a.m. - Bring last rider in | Bev Sorensen | S socks |
| Ride marshal (Sweep): 28 mi. route | Cell phone required. Ensure all riders complete the route. Stop and help riders with minor repairs (flat tires). Call Ride Director for sag support if needed. Collect signs. | Leave at 11:00 a.m. - Bring last rider in | Tom Renner | L socks |
| Ride marshal (Trail): 28 mi. route | Cell phone required. Stop and help riders with minor repairs (flat tires) on the trail. Call Ride Director for sag support if needed. | Leave at 10:00 a.m. | ||
| Mechanics- Eden Prairie (FREE LUNCH) | Tonka Cycle and Ski | 7:30 a.m. to 12:00 p.m. | 2 people | L tshirt, L tshirt |
| Mechanic- Edina (FREE LUNCH) | Tonka Cycle and Ski | 9:30 a.m. to 2:00 p.m. | 2 people | L tshirt, XL tshirt |
| Mechanic- Wayzata (FREE LUNCH) | Sunrise Cyclery | 9:30 a.m. to 1:00 p.m. | Jamie McDonald | 3XL tshirt |
| Technical Support | Creates Registration Form and Volunteer Confirmation Postcard (if needed) and Rider Confirmation Postcard (if needed) as directed by TDA Team. Submits files to copy shop for printing | Feb 1 to July 30 | Haggith Nadav | ------------ |
| Previous rider non-member mailing | Creates letter (with Registration Form attached) to invite previous TDA riders that are not HBC members to attend the ride again. Makes copies, buys envelopes/stamps and sends mailing. | May | Haggith Nadav | ------------ |
| Insurance | Obtains special event insurance. | prior to July 4 | Bruce Beck | XL tshirt |
| Bike racks | Build additional racks for bike storage at Eden Prairie start/finish. | prior to July 4 | Mark Norton | L tshirt |
| Cones | Provide parking cones to mark parking lot. | prior to July 4 | Dan Reuter | |
| TDA Website | Maintain TDA website. | prior to July 4 | Dan Robinson | XL tshirt |
| Poster Distributor 1 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Gary Dudovich | |
| Poster Distributor 2 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Judy Burdick | ------------ |
| Poster Distributor 3 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Bruce Beck | ------------ |
| Poster Distributor 4 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | John Hardy | none |
| Poster Distributor 5 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Dawn Wilson | M tshirt |
| Poster Distributor 6 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Paul Huntington | XL tshirt |
| Poster Distributor 7 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Mary Swanstrom | |
| Poster Distributor 8 | Hang TDA poster (advertising) at 5 or more assigned local bike shops. | prior to July 4 | Harold Herum |